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Supply Clerk Administrative Assistant

GENERAL SUMMARY:

As the Administrative Assistant, this individual will greet and assist visitors to the Health Center. This position supports nursing, therapy and other departments by investigating pricing and arranging for purchase of standard supplies and special request items.

Essential Job Duties:

  1. Efficiently and accurately types all letters, memorandums, reports and miscellaneous correspondence for Pavilion staff. Updates and develops health center forms as necessary. Performs other clerical functions as necessary.
  2. Provides support for health center billing and coordinates health center ancillary charges for submission to Accounting Services. Will be knowledgeable in billing practices and able to work with residents or family members who have questions regarding billing.
  3. Meets with Medical Supply Vendor Representatives, investigates pricing, completes required documentation and places orders for stock and special order merchandise for the Pavilion, the Manor and the Clinic.
  4. Coordinates the receiving, storage and issue of purchased items. Distributes to and organizes the medical supplies in the Nursing Unit Supply Rooms.
  5. Maintains accurate inventory of items in stock. Takes inventory on a monthly basis, providing a copy to Accounting Services.
  6. Codes Pavilion supplies invoices and expense reports into the proper General Ledger accounts and forwards them on to the Accounts Payable department for payment processing. In addition, codes the Medical Supply invoices for the Manor and the Clinic, if necessary.
  7. Prepares monthly statements of Health Care chargeable nursing supplies usage and submits to Accounting for inclusion on resident bills.
  8. Maintains the Emergency Evacuation Binder
  9. Greets visitors, residents, vendors, etc., and assists as necessary.
  10. Answers and distributes incoming calls on a multi-line phone.

QUALIFICATIONS:

  1. High School Graduate
  2. Computer literate, familiar with word processing and spreadsheet programs.
  3. Good communication skills, both verbal and written.
  4. Ability to develop good interpersonal relationships.
  5. Familiarity with standard office equipment, i.e. calculator, copy machine, etc.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

  1. This position will include sitting, standing, walking throughout the facility.
  2. Occasional lifting of items, some heavy.
  3. Occasional extended periods of time working at a computer.

Staff Accountant

GENERAL SUMMARY:

The Staff Accountant is responsible for assisting the Accounting Director with monthly general ledger input and analysis, monthly and quarterly account reconciliations, assistance with budget preparation, assistance with preparation for audits and cost reports, payroll and other tax preparation, and special projects as needed.  The Staff Accountant will also provide support to the other accounting functions as needed, primarily as a back-up resource.

Essential Job Duties:

Perform domestic personal care services per the Resident GVS Cares Service Plan.

  1. Provides assistance to the Accounting Director with monthly accounting closings, including general ledger input and analysis/reconciliation. Assists other department heads by performing account analysis and providing any necessary information requested.
  2. Reconcile assigned accounts on a monthly and quarterly basis.
  3. Process payroll tax deposits for Federal & State withholdings. Prepare and balance payroll reports for preparation of all federal and state payroll tax filings.  Assist with preparation, reconcilements, and distribution of annual W-2 forms. Prepare other monthly miscellaneous tax filings.
  4. Prepare and track staffing statistics and prepare reports for quarterly regulatory filings.
  5. Assist in the preparation of the annual budget.
  6. Assist the Accounting Director with preparation of schedules and account reconciliations required for the annual financial audit. Schedules and reconciliations are to be updated monthly.
  7. Assist the Accounting Director with preparation of the annual Medicare and Medicaid cost reports by preparing various sub-schedules and analyses.
  8. Assist other Accounting personnel with various projects as necessary. The position will serve as a back-up for all other accounting clerical positions to include Payroll, Accounts Payable, and Billing.

OTHER DUTIES:

  1. Assists with monthly financial statement preparation.
  2. Assists with audit preparation.
  3. Attends in-service training and education sessions, as assigned.
  4. Completes special projects as assigned.
  5. Performs specific work duties and responsibilities as assigned by supervisor.

QUALIFICATIONS:

  1. Minimum of Bachelor’s Degree in Accounting.
  2. CPA or CPA candidate preferred, but not required.
  3. Minimum of 2 years’ experience with GL preparation, financial statement preparation, and account analysis.
  4. Proficient with Microsoft Excel; familiar with accounting software.
  5. Good oral and written communication skills.

Housekeeper

Summary:

The Housekeeper is responsible for the cleanliness and neatness of assigned apartments and common areas.

Essential Job Duties:

  1. Performs general housekeeping duties of hallways and common areas as directed by supervisor.
  2. Performs general housekeeping duties in apartments, such as:vacuuming, cleaning bathrooms and kitchens, and dusting of all cleared flat surfaces.
  3. Accomplishes all work in the order of priority set by supervisor.

QUALIFICATIONS:

Ability to understand and follow instructions in English and communicate effectively.  Previous housekeeping experience preferred but not required.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

Moderate to heavy physical effort 95% of the work day. Must be able to stand and walk long distances up to 8 hours per day.  Must be able to stoop and work from a kneeling position, perform repetitive bending, reaching and stretching.  Must be able to lift and carry up to 25 lbs. independently.  Must be able to push and/or pull wheeled carts and equipment weighing up to 100 lbs. over tiled and carpeted surfaces over long distances. Must be able to operate a vacuum, work in confined spaces around furniture and breakable objects, and have constant contact with residents. May be exposed to communicable diseases including influenza, HIV and Hepatitis.  May be exposed to unpleasant odors, high heat levels, and institutional cleaning chemicals.

Staff Nurse

Summary:

The Staff Nurse is responsible for following established policies and procedures and/or specific instructions from supervisory nursing staff. The Staff Nurse is responsible for hands on resident care, proper and timely administration of medications and treatments, accurate verbal and written reports and rapid responses to any/all emergency situations. Abides and follows established policy and procedures as outlined by the community, local, state and federal regulations.

Full Job Description:

Note: The position of Staff Nurse may be an R.N. or L.P.N., all duties listed below may be performed by either.

  • Job Skills/Resident Care
    • Performs professional nursing services which include resident assessments, recording vital signs, administering medications, enemas, catheterization, suctioning, intravenous fluids, sterile technique dressings, set-up and following isolation techniques, set-up and administration of oxygen, physical and emotional caring techniques.
    • Performs restorative and rehabilitative nursing for residents by communications and instructing in activities of daily living or other self help techniques as outlined in the resident care plan.
    • Makes rounds and tours on a regular basis assessing resident needs and appearance of facility, verifying resident needs are being met.
    • Responds in a swift manner to facility, resident, or staff emergencies.
    • Documents written report and provides verbal report on any/all unusual or abnormal observations, emergency care, resident need, family concerns, writing of physician orders, or changes in physician orders, narcotic records, follow-up care, resident care plan revisions, and any/all changes related to ensuring that quality resident care is provided.
    • Communicates with resident, family, Health Center staff, pharmacy and others as necessary on resident needs and concerns in a professional manner.
    • Responds with both verbal and physical communication in an endeavor to meet all emotional, social, and spiritual needs of residents, families, and staff members.
    • Oversees nursing personnel to specific assigned jobs and spot checks work to ensure Health Center standards are met.
    • Follows and abides by any/all community policies, procedures, local, state, and federal regulations.
    • Attends in-service training and educational seminars as needed to maintain professional license and keep abreast of current nursing practices.
    • Performs other duties as needed or as assigned by the Director of Nursing Services.
    • Interprets and functions within the established personnel policies of the facility.
  • Resident Rights
    • Assists in maintaining the facility’s philosophy of providing high quality nursing care while maintaining resident independence, privacy and dignity.
    • Maintains good working relationships with all other staff members, supervisors and all other facility personnel through example and precept.
    • Fosters and maintains cordial relationships with residents, their families and friends, and interested persons or groups in the community.
  • Infection Control
    • Disposes properly, the articles used for resident care, maintaining proper Infection Control.
    • Maintains proper personal and physical hygiene.
    • Follows all Infection Control/Universal Precautions as directed by policies established by the facility.

REQUIRED EXPERIENCE

Qualifications 

  • Professional: Graduate of accredited school of nursing, passed board exam as designated by the State Board of Health.
  • Currently licensed with the Indiana State Board of Nurses Registration and Education as either Registered Nurse (R.N.) or Licensed Practical Nurse (L.P.N.).
  • Thorough knowledge of clinical nursing, including restorative nursing practice.
  • Practical knowledge of nursing skills and standards.
  • Knowledge of the principles of management and supervision.
  • A genuine interest in geriatric nursing.
  • Well informed on the current guidelines of geriatric nursing.

CNA, Skilled Care

Summary:

Provides direct care to the residents under the supervision of the Charge Nurse.  Assists nursing staff by performing various duties in accordance with established facility policies and procedures.

Essential Job Functions:

  • Provides all Resident hygiene needs as directed by the Charge Nurse. (i.e. bathing, showering, oral hygiene, Peri-care, toileting, hair/nail care and linen changes)
  • Takes resident vital signs, height/weight, intake/output measurements, etc. as applicable and requested by Charge Nurse.
  • Prepares resident for meals, helping those able into the dining room. Assists or feeds residents as necessary.  Removes trays from resident’s room.  Distributes fresh drinking water and nourishments to residents and places within easy reach of resident.
  • Cares for resident’s personal laundry if family does not. Observes each item marked with resident’s name.  Transports personal laundry to facility laundry room.  Alert to possibility of loss or theft of personal laundry and uses appropriate measures to caution against.
  • Assists with admission, transfer and discharge of residents as instructed by Charge Nurse.
  • Makes rounds to assigned residents, anticipates residents’ needs and responds to resident call lights promptly and courteously. Turns, positions and provides incontinent care as per facility policy.
  • Performs general care of residents in isolation, utilizing appropriate isolation techniques by following Universal Precautions according to Health Care Center policies and procedures.
  • Transports residents to and from various areas as necessary and as requested, maintaining residents’ safety.
  • Gives priority of resident needs over own personal needs.
  • Collects specimens and transports samples to appropriate areas, as required.
  • Reports to Charge Nurse any changes in condition or behavior of resident.
  • Maintains safety of resident during procedures and reports unsafe equipment. Uses good personal safety techniques/body mechanics during resident care.
  • Accepts assignments and changes in assignments readily from Charge Nurse. Supports decisions of Charge Nurse.  Works cooperatively with other team members striving to maintain positive working environment.
  • Attends in-service programs to assure own personal growth and enhance resident care and resident rights.
  • Assists nursing staff in treatment and care of residents as directed.
  • Interprets and functions within the established personnel policies.
  • Maintains safe, clean environment by cleaning equipment as assigned by supervisor and cooperating with other departments to assure safety.
  • Proper documentation of resident care on a daily flow sheet.
  • Proper documentation of diet and fluid intake.
  • Proper documentation assignment sheets as indicated.
  • Proper documentation of Restrain Flow Sheet.
  • Other documentation as directed by supervisor.
  • Assists in maintaining the facility’s philosophy of providing high quality nursing care while maintaining resident independence, privacy, and dignity.
  • Maintains good working relationships with all staff members, supervisors and all other facility personnel through example and precept.
  • Fosters and maintains cordial relationships with residents, their families and friends, and interested persons or groups in the community.
  • Reports to Charge Nurse after clocking in for scheduled shift.
  • Reports to Charge Nurse prior to leaving work for any reason.
  • Disposes properly the articles used for resident care, maintaining proper infection control.
  • Participates in orientation of new personnel and provides feedback to Charge Nurse.
  • Performs other related duties as assigned.
  • Maintains proper personal and physical hygiene.

REQUIRED EXPERIENCE

Qualifications 

  • High School education or equivalence required.
  • 105 hours Certified Nursing Assistant Program as approved by the Indiana State Board of Health or equivalent as approved by the Indiana State Board of Health.
  • Requires having name placed on Certified Nursing Assistant Registry at time of hire as required by the Indiana State Board of Health.

Server (PT & FT)

Summary:

The Server Person is responsible for table service in the Community dining rooms.

Full Job Description:

  • Sets tables and maintains work stations in proper order, moving in a timely manner.
  • Takes orders, provides service and requested items both graciously and courteously within proper time frames
  • Clears dishes from tables during and after meal service appropriately with a tray from the right side of the guest.
  • Answers pertinent questions about menu items. Prior knowledge is needed of menu items before taking an order.

REQUIRED EXPERIENCE

  • Ability to understand and follow instructions in English and communicate effectively.
  • Experience waiting tables in a hotel, restaurant or club with fine dining preferred; will train.
  • Ability to interpret and explain menu, refer or answer questions, coordinate meal service process and understands requests.
  • Ability to work in close cooperation with residents, guests, visitors, families, supervisor and peers.  Requires courtesy, tact and graciousness.

E-mail resume to lcollins@gvsnet.org

POSITION TYPE: Hourly

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If you have any questions on specific job openings, please call our human resources department directly at (317) 859-4447.

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